AA03: Program Council

Policy #:
AA03
Responsible Authority:
Dean, Academic Development
Approval Authority:
President's Executive Committee
Executive Sponsor:
Vice President, Academic
Approval Date:
1995/07/19
Last Reviewed:
2011/02/02
Mandatory Revision Date:
2012/02/02
Downloadable Version:
Program Council

PURPOSE

To give students the opportunity to provide feedback to their professors and Academic Administrator on their current experience in the program and to resolve issues, if any.

SCOPE

All full time postsecondary programs 

DEFINITIONS

Word/Term

Definition

Academic Administrator

Program Chair, Course Chair, or Academic Manager

College Community

All students, staff of the College, clients served by students, and visitors to the College

Student

Any student currently enrolled in a program on a full-time basis and part-time students enrolled in day programs.


POLICY

  1. Every full -time postsecondary program must have a Program Council. The mandate is found in Appendix 1. Programs that flow-through to other programs or program of a similar nature may be grouped as a cluster for Program Council purposes.
  2. A Program Council meeting is to be scheduled within the first five weeks of the start of the academic year.
  3. Level 01 students in programs starting at times other than September are to join the existing Program Councils.
  4. Students enrolled in day programs offered on a part-time basis are to be invited to participate in the Program Councils of the full-time programs.
  5. There shall be a minimum of one meeting per term.  Additional meetings are encouraged and are to be held at the discretion of the Academic Administrator or Program Council members.

PROCEDURE

These are the actions taken from the mandate of the Program Council, found in Appendix A.



Action

Responsibility                         

1.

Membership


1.1

Hold an election for class representatives from the full time and part time students for each level and section of the program to sit on Program Council.

Academic Administrator, students

1.2

Select professors associated with the program to sit on Program Council.

Academic Administrator

1.3

Elect a full time or part time student from the Council to act as secretary.  Administrative support will be provided by the academic department. 

Academic Administrator

2.

Meetings


2.1

Schedule meetings and set Program Council agenda.

Academic Administrator

2.2

Record minutes using template in Appendix 2. 

Council Secretary

2.3



Circulate minutes of meetings electronically within ten working days of the meeting to Council members and College administrators as listed in Appendix 1.

Council Secretary


2.4

Address items which require further action.

Academic Administrator

3.

Communication


3.1

Obtain class time from professor to discuss Program Council activities.

Student representatives


SUPPORTING DOCUMENTATION
Appendix 1         Mandate of the Program Council
Appendix 2         Minutes of Program Council Meetings Template

RELATED POLICIES
SA 03                     Student Complaints

RELATED MATERIALS
None

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