AA33: Licensing of Teaching Materials

Policy #:
AA33
Responsible Authority:
Dean, Academic Development
Approval Authority:
President's Executive Committee
Executive Sponsor:
Vice President, Academic
Approval Date:
1988/11/02
Last Reviewed:
2011/11/23
Mandatory Revision Date:
2016/11/23
Downloadable Version:
Licensing of Teaching Material

PURPOSE

To provide a process for the licensing of teaching materials to other publicly funded colleges.  

SCOPE

All teaching materials licensed by the College.

DEFINITIONS

 Word/Term

Definition

Academic Administrator


Program chair, Course chair, Academic Manager or Dean


Curriculum Documents


Program description, program outcomes, program of study and course outlines.


Detailed Curriculum

Program curriculum that may include program proposals, student assessment tools, program profiles, school policies,and program-developed audiovisual material.


Fee

One time fee payable for the non-exclusive license of the program.


POLICY

  1. The College believes that the sharing of teaching materials  among educational institutions is desirable as it enhances the reputation of the College.
  2. Normally revenues generated from the licensing of teaching materials are to exceed the costs associated with the license.
  3. Curriculum documents such as the program description, program outcomes, programs of study, and course outlines will be shared free of charge upon request to other publicly funded Ontario colleges.  Requests from other Canadian colleges will be assessed on a case by case basis.  A written Curriculum Documents License Agreement (Appendix 1)  specifying terms and conditions will accompany the release, which is overseen by the Dean, Academic Development.
  4. Materials printed by the College’s Print Shop, such as laboratory manuals, workbooks, program and course guidelines, will be sold through the Bookstore.  Those requesting these documents should be referred directly to the Bookstore, and served according to Bookstore Policy.
  5. Program proposals, student assessment tools, program profiles, school policies, core lesson plans, program-developed audiovisual material may all be licensed on a cost recovery basis when the authoring department is ready for external release.  Departments will establish a fee for all such documents based on a cost recovery process.  Terms and conditions surrounding external release will be specified in writing to the purchaser in the Detailed Curriculum License Agreement. (Appendix 2)
  6. Persons wishing to obtain  a total program package license  are encouraged to visit the College to discuss the program, its learning materials, and to visit the facilities required to support the program.
  7. At the discretion of the Vice Presidents or their designates, alternative curriculum licensing arrangements other than those described in this policy may be undertaken.

    8. 

PROCEDURE



Action


Responsibility                         

1.

Consult with the Dean when a request has been received for the licensing of teaching materials.


Academic Administrator

2.

Obtain a written agreement specifying the terms and conditions of the licensing of the teaching materials.


Academic Administrator  in consultation with the Dean, Academic Development

3.

Release the teaching materials as agreed. 


Academic Administrator


SUPPORTING DOCUMENTATION
Appendix 1:   Curriculum Documents License Agreement
Appendix 2:   Detailed Curriculum License Agreement

RELATED POLICIES
None

RELATED MATERIALS
None

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