- Policy #:
- HS05
- Responsible Authority:
- Director, Physical Resources
- Approval Authority:
- President's Executive Committee
- Executive Sponsor:
- Vice President, Administration
- Approval Date:
- 2001/03/21
- Last Reviewed:
- 2011/10/05
- Mandatory Revision Date:
- 2016/10/05
- Downloadable Version:
- HS05 Accident Reporting and Investigation
PURPOSE
To provide a mechanism to investigate and report all accidents so that remedial actions can be taken, if indicated.
SCOPE
All employees
DEFINITIONS
Word/Term | Definition |
Employee | Person employed by the College |
Supervisor | Person who has charge of a workplace or authority over workers (OHSA) |
OHSA | Occupational Health and Safety Act |
Personal injury | All injuries (regardless of seriousness), occupational illnesses, hazardous exposures to blood and body fluids and hazardous exposures to chemical, biological or physical agents |
POLICY
- The College wishes to promote the health and safety of its employees through accident prevention and comply with the Occupational Health and Safety Act (OHSA). As a result of the timely reporting and investigation of all accidents, remedial actions are taken where indicated.
- All employees will report personal injury in the workplace to their immediate supervisor who will conduct a preliminary investigation using an Accident/Incident Report form (Appendix 1). Employees are also to report any accidents which result in damage/ loss of College property or the presence of hazardous materials. Persons with responsibility for students, contractors and children registered within a day care or child minding program are to report and investigate accidents as required by this policy.
- When an accident occurs or when the presence of hazardous circumstances is found, the employee will notify his/her supervisor immediately.
- Where the accident results in a personal injury, the employee must consult Health Services, if available or seek medical care from a physician or hospital. Where an accident results in lost time from work or prevents the employee from doing his/her regular duties, the employee must present medical documentation.
- The supervisor will conduct a preliminary accident investigation to identify immediate causes of the accident and initiate remedial action. The supervisor will document the findings using an Accident/Incident Report form (Appendix 1), which constitutes the preliminary investigation of the Supervisor and includes the employee’s account of the accident.
PROCEDURE
ACTION | RESPONSIBILITY | ||
1. | Report a personal injury, damage/ loss of College property or hazardous conditions to the immediate supervisor with a completed Employee Accident /Incident Report (Appendix 1). | Employee | |
2. | Ensure that first aid is administered or medical attention is initiated if needed. | Supervisor | |
3. | Ensure the injured employee is accompanied to Health Services for attention with a completed Accident/Incident Report, if possible. | Supervisor | |
4. | Complete and sign the Accident/Incident Report and forward to Health Services by the end of the next working day following the accident if the treatment required was urgent and preceded the reporting. | Supervisor | |
5. | Contact Security Services by dialling 5000 if first aid or medical attention is required outside of regular business hours or when Health Services is not available. | Supervisor or employee | |
6. | Document the first aid treatment given on an Accident/Incident Report at the time of the accident. | Person applying first aid | |
7. | Follow policy HS 08 Fatal or Critical Injuries if the incident:
|
| Supervisor or employee |
8. | Initiate remedial action to prevent the reoccurrence of the accident. | Supervisor |
SUPPORTING DOCUMENTATION
Appendix 1 Accident/Incident Report Forms
RELATED POLICIES
HS 08 Fatal or Critical Injuries
HS 09 First Aid
RELATED MATERIALS
None
HS 05 : APPENDIX 1
Accident/Incident Report forms are kept in all departments, Health Services, in building first aid kits, at the Security Services office as well as on the Safety & Security website.