Directives

PURPOSE

To inform employees of the legal deposit requirements of College publications under the Library and Archives of Canada Act and assist employees in meeting those requirements

SCOPE

All College publications

DEFINITIONS

POLICY

1. College employees will comply with the legal requirements of the Library and Archives of Canada Act.
2. Under the Library and Archives of Canada Act, the College will submit copies of College  publications for cataloguing. The catalogs are available as part of the Library and Archives Canada website.
3. Legal deposit applies to all types of publications in all types of formats.  The requirements are:
   -   Two copies must be deposited when 100 or more copies are made.
   -   One copy must be deposited when more than three but fewer than 100 copies are made.
   -   Legal deposit does not apply if less than three copies are made.
   -   Only one copy of musical sound recordings and of multi-media kits must be deposited.
   -   One copy of online or Internet publications must be deposited. Online publications submitted to Legal Deposit must have a distinct title, a specific author or authoring body, a specific publication date, be intended for public use, and be publically-available (e.g., on the Internet or through a distribution list). Types of online publications that are to be deposited are books (monographs), serials (journals, periodicals, newsletters, magazines) and annual reports, research and working papers made available to public.
4.  The Publishing Centre will assign the publication numbers, make the required deposits and hold the listing of publication numbers for the College.



PROCEDURE

SUPPORTING DOCUMENTATION
None 

RELATED POLICIES
None

RELATED MATERIALS

 The Library and Archives of Canada Act (2004)

 Electronic Collections Frequently Asked Questions