Directives

PREAMBLE

1.    Audio-visual equipment is defined as instructional support equipment required to produce or present, project or replay learning media.  This policy provides guidelines for the following reasons:

1.1    to provide overall control of college audio-visual equipment;

1.2    to achieve an optimal allocation of equipment among users for varying loan periods based on need and use;

1.3    to ensure compatibility as much as possible among equipment types purchased;

1.4    to provide ready availability to repair parts, replacement lamps, etc., at cost effective bulk prices;

1.5    to provide back-up for malfunctioning equipment from central booking point;

1.6    to replace systematically equipment which is obsolete, worn-out or beyond repair;

1.7    to ensure a viable preventive maintenance program;

1.8    to provide a focus for expertise on equipment selection and evaluation in the College.

POLICY

The Resource Centre is responsible for the purchase, maintenance, repair and inventory control of all audio-visual or instructional support equipment in the College.  The exception is audio-visual equipment which is an integral part of the curriculum taught in such programs as Photography, RTV or Journalism.  Such equipment is purchased, maintained and controlled by the appropriate school.

1.    Purchases

The Resource Centre acquires various types of equipment based on the needs and demands of College faculty, staff and students.  Equipment purchases are identified after consultation between the Resource Centre Manager and appropriate staff.  Reasonable advance notice of new equipment requirements is essential.  Equipment is controlled on the Resource Centre inventory and maintained or repaired by Resource Centre technical staff.