- Policy #:
- AA12
- Responsible Authority:
- Registrar
- Approval Authority:
- President's Executive Committee
- Executive Sponsor:
- Vice President, Academic
- Approval Date:
- 1995/07/19
- Last Reviewed:
- 2011/08/15
- Mandatory Revision Date:
- 2016/08/15
- Downloadable Version:
- Changes to Original Registration: Course Drop/Add
PURPOSE
To establish a process which allows students to drop or add a course after registration is completed and to encourage students to do so in consultation with their Academic Advisor
SCOPE
All students
DEFINITIONS
Word/Term | Definition |
Academic Administrator | Program Chair, Course Chair, Academic Manager or Dean |
Course Drop/Add | The process of changing a student’s original registration on the Algonquin College Student Information System (ACSIS) or in-person by dropping or adding a course. |
POLICY
- Students may make changes to their original registration. It is the student’s responsibility to be aware of the impact dropping or adding a course can have on their program of study and student status.
- All changes to the original registration, such as dropping a course, adding a course or changing a section must be approved by the appropriate Academic Administrator, whether through prior approval by activating courses for online service, or through in-person service in the department.
- A student whose status changes to full-time or part-time as a result of a change in the original registration may have his/her fees adjusted according to the published fee schedule.
- If a course is officially dropped within the first third of the course duration, all reference to the course is removed from the student’s academic record.
- If a course is officially dropped within the second third of the course duration, a “W” (indicating withdrawal) will be recorded beside the course on the student’s transcript.
- If a course is officially dropped after the two-thirds point of a course duration, a grade of “F” will be assigned to the course on the student’s transcript.
- There is no financial or academic penalty when this is done during the add/drop period advertised on the Registrar’s Office key dates website.
PROCEDURE
Action |
| Responsibility | |
1. | Encourage students to consult with their Academic Advisor if considering dropping or adding a course. | Academic Administrator | |
2. | Obtain approval from the Academic Administrator to drop a course, add a course or change a course section online where the course is activated for online service, or through in-person service in the department. | Student | |
3. | Check if student status changes as a result of changes made to original registration and adjust fees if indicated. | Registrar’s Office | |
4. | Adjust the student’s transcript accordingly based on the timing of a course being dropped. | Registrar’s Office |
SUPPORTING DOCUMENTATION
None
RELATED POLICIES
AA 14 Grading System
AA 11 Registration
AA 08 Course Load
RELATED MATERIALS
None