- Policy #:
- HR10
- Responsible Authority:
- Manager, Centre for Organizational Learning
- Approval Authority:
- President's Executive Committee
- Executive Sponsor:
- Vice President, Human Resources
- Approval Date:
- 2006/05/01
- Last Reviewed:
- 2011/01/12
- Mandatory Revision Date:
- 2016/01/12
- Downloadable Version:
- New Employee Orientation
PURPOSE
To provide new full-time and part-time employees an orientation session to acquaint them with the College, its vision, mission, values, strategic plan and organizational structure.
SCOPE
This policy applies to all new employees of the College.
DEFINITIONS
This includes an explanation of terms and abbreviations used within this policy and procedure.
Word/Term | Definition |
AODA | Accessibility for Ontarians with Disabilities Act |
COL | Centre for Organizational Learning |
POLICY
- The New Employee Orientation Session provides an overview of the College vision, mission and values; strategic plan and organizational structure. The session also reviews key policies and employee benefits; presents legislated and mandatory training guidelines including Occupational Health and Safety Act and the Accessibility for Ontarians with Disabilities Act. The New Employee Orientation Session introduces services and departments which can assist new employees with support, information and tools they will need.
- As a condition of employment, all newly hired employees are required to attend the College’s New Employee Orientation Session. Administrative and Support staff attend the Orientation Session on their first day of employment. Full-time Faculty attend the New Employee Orientation Session at least one month before their first day of teaching. Part-time and temporary Administrative and Support staff will attend the first available regularly scheduled Orientation Session.
- Employees will be compensated for time spent at the New Employee Orientation Session at their regular rate of pay and in accordance with any applicable provisions of collective agreements.
- Departmental orientation will be provided to all newly hired employees following their attendance at the College’s New Employee Orientation Session.
PROCEDURE
Action | Responsibility | ||
1. | Planning College Orientation | ||
1.1 | Develop, coordinate and maintain the delivery of a new employee orientation program; | COL /Human Resources | |
1.2 | Schedule the New Employee Orientation Session on the first work day following the pay period for full-time Administrative and Support staff; | Human Resources | |
1.3 | Schedule new full-time Faculty Orientation Sessions three times a year (August, December and April) as required. | COL/Human Resources | |
2. | Delivering College Orientation | ||
2.1 | Hire new full-time employees in accordance with the new hire schedule to allow new employees to attend the scheduled New Employee Orientation Session; | Hiring Managers | |
2.2 | Ensure that newly hired part-time employees attend the first available New Employee Orientation Session by notifying Human Resources of the hire; | Hiring Managers | |
2.3 | Invite all new employees to a New Employee Orientation Session; | Human Resources | |
2.4 | Invite new full-time Faculty to attend the New Employee Orientation Session at least one month before their first day of teaching; | Human Resources | |
2.5 | Notify Senior Administration, Deans/Directors, Hiring Managers of new employees required to attend each scheduled session; | Human Resources | |
2.6 | Report attendance of newly hired employees at New Employee Orientation Sessions; | Senior Administration, Deans/Director; Hiring Manager | |
2.7 | Maintain documentation related to attendance. | Human Resources | |
3. | Department Orientation | ||
3.1 | Plan the delivery of a department / school-specific orientation, to correspond with the duties and responsibilities of new employees and include all relevant mandatory/legislated training; |
| Vice Presidents, Deans/ Directors |
3.2 | Deliver the department-specific orientation to Administrative and Support staff on their first day of employment and to full-time Faculty at least one month before their first day of teaching; | Managers | |
3.3 | Attend the College’s New Employee Orientation Session and the Department / School – specific orientation. | New Employees |
SUPPORTING DOCUMENTATION
None
RELATED POLICIES
HR 08 Hiring of Temporary Support & Administrative Staff
HR 07 Full Time Hiring Process
RELATED MATERIALS
None