Directives

PURPOSE

To administer the collection of student activity fees and building levies on behalf of the Students’Association 

SCOPE

All full and part-time students in postsecondary programs

DEFINITIONS

POLICY

1. The College collect student activity fees from eligible students on behalf of the Students’ Association. Student Activity fees include Sports and Health Plan Fees, and  Student Centre Building levy.
2.  Students become full members of the Students’ Association with the payment of the student activity fees.
3.  The Students’ Association uses the monies collected to finance student government activities and services, to support athletics programs, to provide a health insurance plan to students and to assist with the funding of building projects, such as the student centres.
4.  The College collects and transfers these monies on the basis that the student government operates responsibily and openly about all fiscal matters and is fully accountable to the student body for the manner in which these monies are spent.
5.  The College also provides the Students’ Association an annual grant to support athletics programs, the conditions of which are described in a contractual document.
6.  The College and the Students’ Association have signed a protocol which allows for increasing  existing fees from time to time or for adding new fees.   
7.  Students are eligible for activity fees refunds if they withdraw within ten (10) working days of the beginning of the term.  These refunds will be deducted from the monies the College transfers to the Students’ Association.
8. Administration and Exceptions
   8.1.  The student activity fees, Health Plan fees and building levies are compulsory for all full-time postsecondary students. 
   8.2.  Part-time students in full-time programs who are registered in two (2) or more courses pay all student activity and sports fees on a reduced basis. The part-time fees will be one half of  the regular fees. Health Plan fees are assessed at the full rate.
   8.3.   Most students in the Centre for Continuing and Online Learning  pay a fee per course/hour for the building levy  which entitles them to use Student Centre facilities.
   8.4.  Students in certificate programs (tuition-short) of 15 weeks duration or less will have their Student Activity,Sports fees and building levy prorated.
   8.5.  Apprentices and students in Career and College Preparation programs are exempt from student  activity fees, sports fees or building levy.
   8.6.  Students whose programs call for off-campus study for the whole term, such as Co-op or clinical placement programs, pay only 10% of these fees for that particular term.
   8.7.  Students whose programs call for five or fewer weeks of on-campus study in a given term, such as students on a work placement of 10 weeks or more, pay only 35% of the fees for that particular term.  Students whose program requires that they are on campus for more than five weeks in a given term pay full fees for that particular term.
   8.8.  Off-cycle full-time students in field placement courses only pay 10% of the Student Activity, Sports and Student Centre Building Fees for that particular term.
9.  Students who are not required to pay Student Activity fees, Health Plan Fees or Building levies   may voluntarily choose to pay these fees to the Students’ Association and receive Students’ Association services.
10.  Upon proof of existing health insurance coverage, a student may choose to opt out of the Health Plan through the Students’ Association and receive a full refund of the Health Plan Fee.
11. All fees are listed in the College’s annual Fee Schedule which is available from the Registrar’s Office web site.



PROCEDURE

SUPPORTING DOCUMENTATION
None

RELATED POLICIES
AA 04    Admissions
AA 08    Course Load
AA 11    Registration

RELATED MATERIALS

Algonquin College Annual Fees Schedule