- Policy #:
- AA09
- Responsible Authority:
- Registrar
- Approval Authority:
- President's Executive Committee
- Executive Sponsor:
- Vice President, Academic
- Approval Date:
- 1995/07/19
- Last Reviewed:
- 2011/02/02
- Mandatory Revision Date:
- 2016/02/02
- Downloadable Version:
- Transfer of Academic Credit (Internal)
PURPOSE
To document the process to receive an internal transfer of credit for identical or equivalent College courses when entering another program of study.
SCOPE
This policy applies to all courses of similar duration, with the exception of non-funded courses using the grading system of SC/NSC.
DEFINITIONS
Word/Term | Definition |
Funded course | Course funded by the Ministry |
Non-Funded course | Course funded by the College from student fees |
Academic Administrator | Program Chair, Course Chair or Academic Manager |
Program of Study | A group of courses leading to a certificate, diploma or degree |
SC | Course satisfactorily completed |
NSC | Course not satisfactorily completed |
POLICY
- The College recognizes that courses delivered within the College in different programs may lead to essentially the same learning outcomes. With the College assigning an equivalency status to courses, this allows students to receive an internal transfer of credit for identical or equivalent College courses when entering another program of study.
- Course(s) in the College will be deemed equivalent to other courses on the basis that they require the student to achieve the same or equivalent course learning outcomes.
- The Registrar’s Office will maintain course equivalencies on an internal equivalency table. The equivalencies are updated annually by the Academic Departments as part of the curriculum review process.
- Normally, internal transfer credit will be awarded to a student, registered in a program, who has successfully completed an identical or equivalent course (or courses) in the College within the past five (5) years.
- Non-funded courses at the postsecondary level or from professional associations can be used for a transfer of academic credit as long as the grading system for the course is not SC/NSC. These courses are to be of similar duration as the funded courses for which a transfer credit is being requested.
- In cases of internal transfer of credit, grades provided for identical or equivalent courses will beautomatically forwarded to the student’s current program of study, subject to program progression criteria. In exceptional cases, a designation of credit awarded (CR) can be used to identify an internal equivalent where the learning outcomes differ sufficiently to preclude carrying the grade forward.
- Grades brought forward will be included in the term and cumulative Grade Point Averages.
- Students who receive internal transfer credit are encouraged to obtain guidance from their academic advisor in selecting other courses from the program of study in order to maintain their full-time status.
- Application for exemptions from students studying in continuous entry programs will be processed at the point of registration.
PROCEDURE
Action | Responsibility | ||
1. | Report course equivalencies to the Registrar and confirm them during the Annual Curriculum Review. | Academic Administrator | |
2. | Post and maintain an internal course equivalency table. | Registrar’s Office | |
3. | Following the student’s acceptance to a full-time program or declaration in a part-time program, automatically forward the previously acquired credit to the current program of study. | Registrar’s Office | |
4. | If a course has not been previously declared equivalent for internal credit transfer, request in writing that the course be reviewed for equivalency to the Course Academic Administrator (Appendix 1). | Student | |
5. | Assess the course for equivalency and notify the student and the Registrar by the fourth week of the term. | Course Academic Administrator |
SUPPORTING DOCUMENTATION
Appendix 1 Application for Internal Transfer of Academic Credit (Exemption) Forms
RELATED POLICIES
AA 05 Advanced Standing
AA 08 Course Load
AA 12 Changes to Original Registration – Course Drop/Add
AA 14 Grading System
AA 11 Registration
AA 04 Admissions Policy
AA 39 Program Progression and Graduation Requirements
AA 12 Prior Learning Assessment
RELATED MATERIALS
None
AA 09: APPENDIX 1
Application for Internal Transfer of Academic Credit (Exemption) Forms
Forms required to request a transfer of academic credit (exemption) are found at:
http://www.algonquincollege.com/RegistrarsOffice/forms/forms.htm
One or both of the following forms is to be completed in order to receive an exemption:
1. Application for Internal Transfer of Academic Credit (Exemption)
2. Application for Internal Transfer of Credit for General Education Electives